How the information can be obtainedCost
Class 1 - Who we are and what we do
(Organisational information, structures, locations and contacts)
This will be current information only.
(hard copy and/or website)
Mayfield and Five Ashes Parish Council – Organisation and  StructureHard Copy
Website
£1
FREE
Mayfield and Five Ashes Parish council – List of members and lay membersHard Copy
Website
£1
FREE
Mayfield and Five Ashes Parish Council -
Staffing structure
Class 2 – What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)Current and previous financial year as a minimum
(hard copy and/or website)
Annual return form and report by External AuditorHard Copy£1
Year End Accounts  report by Internal AuditorHard Copy£1
Budget 2009/10 and other yearsHard Copy
Website
£1
FREE
PreceptHard Copy£1
Budget TimetableHard Copy
Website
£1
FREE
Financial Standing Orders and RegulationsHard Copy
Website
£1
FREE
Accounting Classification 2009/10 and other yearsHard Copy
Website
£1
FREE
Grants given and receivedHard Copy
Website
£1
FREE
List of current contracts awarded and value of contractHard Copy
Website
£1
FREE
Members’ allowances and expensesHard Copy
Website
£1
FREE
Financial ProcessHard Copy
Website
£1
FREE
Glossary of Financial TermsHard Copy
Website
£1
FREE
Internal Control ProcessHard Copy
Website
£1
FREE
Financial Reports monthly  FA ReportsHard Copy
Website
£1
FREE
Financial Report Tables monthly   FB ReportsHard Copy
Website
£1
FREE
Financial Reserves StatementHard Copy
Website
£0.10
FREE
Parish Council Assets StatementHard Copy
Website
£0.10
FREE
Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews)
(hard copy or website)
Parish Plan 2007 – 2026  (2007)Hard Copy
Website
£3
FREE
Parish Plan 2007 – 2026  (2007) ACTION PLANSHard Copy
Website
£3
FREE
Annual Report to Parish - Annually  2006,2007,2008Hard Copy
Website
£3
FREE
Quality status Certificate and applicationHard Copy£3
Local charters drawn up in accordance with DCLG guidelinesNone
Royal Society for Prevention of Accidents Reports – Skateboard ParkHard Copy
Website
£1
N/A
Royal Society for Prevention of Accidents Reports – Multi Sports ComplexHard Copy
Website
£1
N/A
Royal Society for Prevention of Accidents Reports – Play Areas A and BHard Copy
Website
£1
N/A
Royal Society for Prevention of Accidents Reports – Five Ashes
Class 4 – How we make decisions
(Decision making processes and records of decisions)Current and previous council year as a minimum
(hard copy or website)
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) Year 2006,2007,2008, 2009Hard Copy
Website
£1
FREE
Agendas of meetings Full Council  Series CHard Copy
Website
£1
FREE
Agendas of meetings Development CommitteeHard Copy
Website
£1
FREE
Agendas of meetings Finance and General Purposes Committee  Series DHard Copy
Website
£1
FREE
Agendas of meetings Court Meadow Management Committee Series KHard Copy
Website
£1
FREE
Agendas of meetings Planning Committee Series PHard Copy
Website
£1
FREE
Agendas of meetings Rights of Way and Trees Series RHard Copy
Website
£1
FREE
Agendas of meetings Security Committee Series SHard Copy
Website
£1
FREE
Agendas of meetings Traffic Committee Series THard Copy
Website
£1
FREE
Agendas of meetings Risk Assessment Committee Series UHard Copy
Website
£1
FREE
Agendas of meetings Youth Committee Series YHard Copy
Website
£1
FREE
Agendas of meetings Parish Assembly Series  AHard Copy
Website
£1
FREE
Minutes of meetings Full Council  Series CHard Copy
Website
£1
FREE
Minutes of meetings Development CommitteeHard Copy
Website
£1
FREE
Minutes of meetings Finance and General Purposes Committee  Series DHard Copy
Website
£1
FREE
Minutes of meetings Court Meadow Management Committee Series KHard Copy
Website
£1
FREE
Minutes of meetings Planning Committee Series PHard Copy
Website
£1
FREE
Minutes of meetings Rights of Way and Trees Series RHard Copy
Website
£1
FREE
Minutes of meetings Security Committee Series SHard Copy
Website
£1
FREE
Minutes of meetings Traffic Committee Series THard Copy
Website
£1
FREE
Minutes of meetings Risk Assessment Committee Series UHard Copy
Website
£1
FREE
Minutes of meetings Youth Committee Series YHard Copy
Website
£1
FREE
Minutes of meetings Parish Assembly Series  AHard Copy
Website
£1
FREE
Reports presented to Council Meetings  - by reportHard Copy
Website
£1
FREE
Responses to Consultations – by consultationHard Copy
Website
£1
FREE
Responses to Planning ApplicationsHard Copy
Website
£0.10
FREE
Examination of Planning Application data –by Planning Application
From Clerks Office
Per visit to see Planning File£0.50
Bye lawsNONENONE
Class 5 – Our Policies and Procedures
(current written protocols, policies and procedures for delivering our services and responsibilities)Current data only
(hard copy or website)
Policies and Procedures for the conduct of Council business
Standing OrdersHard Copy
Website
£1
FREE
Committees – Terms of ReferenceHard Copy
Website
£1
FREE
Code of ConductHard Copy
Website
£1
FREE
Documentation ProcessHard Copy
Website
£1
FREE
Agenda and Minutes ProcessHard Copy
Website
£1
FREE
Delegated authority in respect of ClerkHard Copy
Website
£1
FREE
Policies and procedures for the provision of services and about the employment of staff:
Information security policyHard Copy
Website
£1
FREE
Records management policies (records retention, destruction and archive)Hard Copy
Website
£1
FREE
Data protection policiesHard Copy
Website
£1
FREE
Schedule of charges )for the publication of information)Hard Copy
Website
£1
FREE
Parish Council policy relating to the delivery of servicesHard Copy
Website
£1
FREE
Employment - Equality and diversity policyHard Copy
Website
£1
FREE
Child protection PolicyHard Copy
Website
£1
FREE
Health and safety policyHard Copy
Website
£1
FREE
Recruitment policies (including current vacancies)Hard Copy
Website
£1
FREE
Complaints against the CouncilHard Copy
Website
£1
FREE
Requests for Information and publication SchemeHard Copy
Website