Parish Council

01435 873784

clerk@mayfieldfiveashes.org.uk

Freedom of information

Freedom of Information Act 2007

Information available from Mayfield and Five Ashes Parish Council under the model publication scheme

Class1 Who we are and what we do
Class 2 – What we spend and how we spend it
Class 3 – What our priorities are and how we are doing
Class 4 – How we make decisions
Class 5 – Our Policies and Procedures
Class 6 – Lists and Registers
Class 7 – The Services we Offer
Additional Information

How the information can be obtained Cost
Class1 – Who we are and what we do
(Organisational information, structures, locations and contacts)
This will be current information only.
(hard copy and/or website)
Mayfield and Five Ashes Parish Council – Organisation and  Structure Hard Copy
Website
£1
FREE
Mayfield and Five Ashes Parish council – List of members and lay members Hard Copy
Website
£1
FREE
Mayfield and Five Ashes Parish Council –
Staffing structure

 

Class 2 – What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)Current and previous financial year as a minimum
(hard copy and/or website)
Annual return form and report by External Auditor Hard Copy £1
Year End Accounts  report by Internal Auditor Hard Copy £1
Budget 2009/10 and other years Hard Copy
Website
£1
FREE
Precept Hard Copy £1
Budget Timetable Hard Copy
Website
£1
FREE
Financial Standing Orders and Regulations Hard Copy
Website
£1
FREE
Accounting Classification 2009/10 and other years Hard Copy
Website
£1
FREE
Grants given and received Hard Copy
Website
£1
FREE
List of current contracts awarded and value of contract Hard Copy
Website
£1
FREE
Members’ allowances and expenses Hard Copy
Website
£1
FREE
Financial Process Hard Copy
Website
£1
FREE
Glossary of Financial Terms Hard Copy
Website
£1
FREE
Internal Control Process Hard Copy
Website
£1
FREE
Financial Reports monthly  FA Reports Hard Copy
Website
£1
FREE
Financial Report Tables monthly   FB Reports Hard Copy
Website
£1
FREE
Financial Reserves Statement Hard Copy
Website
£0.10
FREE
Parish Council Assets Statement Hard Copy
Website
£0.10
FREE

 

Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews)
(hard copy or website)
Parish Plan 2007 – 2026  (2007) Hard Copy
Website
£3
FREE
Parish Plan 2007 – 2026  (2007) ACTION PLANS Hard Copy
Website
£3
FREE
Annual Report to Parish – Annually  2006,2007,2008 Hard Copy
Website
£3
FREE
Quality status Certificate and application Hard Copy £3
Local charters drawn up in accordance with DCLG guidelines None
Royal Society for Prevention of Accidents Reports – Skateboard Park Hard Copy
Website
£1
N/A
Royal Society for Prevention of Accidents Reports – Multi Sports Complex Hard Copy
Website
£1
N/A
Royal Society for Prevention of Accidents Reports – Play Areas A and B Hard Copy
Website
£1
N/A
Royal Society for Prevention of Accidents Reports – Five Ashes

 

Class 4 – How we make decisions
(Decision making processes and records of decisions)Current and previous council year as a minimum
(hard copy or website)
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) Year 2006,2007,2008, 2009 Hard Copy
Website
£1
FREE
Agendas of meetings Full Council  Series C Hard Copy
Website
£1
FREE
Agendas of meetings Development Committee Hard Copy
Website
£1
FREE
Agendas of meetings Finance and General Purposes Committee  Series D Hard Copy
Website
£1
FREE
Agendas of meetings Court Meadow Management Committee Series K Hard Copy
Website
£1
FREE
Agendas of meetings Planning Committee Series P Hard Copy
Website
£1
FREE
Agendas of meetings Rights of Way and Trees Series R Hard Copy
Website
£1
FREE
Agendas of meetings Security Committee Series S Hard Copy
Website
£1
FREE
Agendas of meetings Traffic Committee Series T Hard Copy
Website
£1
FREE
Agendas of meetings Risk Assessment Committee Series U Hard Copy
Website
£1
FREE
Agendas of meetings Youth Committee Series Y Hard Copy
Website
£1
FREE
Agendas of meetings Parish Assembly Series  A Hard Copy
Website
£1
FREE
Minutes of meetings Full Council  Series C Hard Copy
Website
£1
FREE
Minutes of meetings Development Committee Hard Copy
Website
£1
FREE
Minutes of meetings Finance and General Purposes Committee  Series D Hard Copy
Website
£1
FREE
Minutes of meetings Court Meadow Management Committee Series K Hard Copy
Website
£1
FREE
Minutes of meetings Planning Committee Series P Hard Copy
Website
£1
FREE
Minutes of meetings Rights of Way and Trees Series R Hard Copy
Website
£1
FREE
Minutes of meetings Security Committee Series S Hard Copy
Website
£1
FREE
Minutes of meetings Traffic Committee Series T Hard Copy
Website
£1
FREE
Minutes of meetings Risk Assessment Committee Series U Hard Copy
Website
£1
FREE
Minutes of meetings Youth Committee Series Y Hard Copy
Website
£1
FREE
Minutes of meetings Parish Assembly Series  A Hard Copy
Website
£1
FREE
Reports presented to Council Meetings  – by report Hard Copy
Website
£1
FREE
Responses to Consultations – by consultation Hard Copy
Website
£1
FREE
Responses to Planning Applications Hard Copy
Website
£0.10
FREE
Examination of Planning Application data –by Planning Application
From Clerks Office
Per visit to see Planning File £0.50
Bye laws NONE NONE

 

Class 5 – Our Policies and Procedures
(current written protocols, policies and procedures for delivering our services and responsibilities)Current data only
(hard copy or website)
Policies and Procedures for the conduct of Council business
Standing Orders Hard Copy
Website
£1
FREE
Committees – Terms of Reference Hard Copy
Website
£1
FREE
Code of Conduct Hard Copy
Website
£1
FREE
Documentation Process Hard Copy
Website
£1
FREE
Agenda and Minutes Process Hard Copy
Website
£1
FREE
Delegated authority in respect of Clerk Hard Copy
Website
£1
FREE
Policies and procedures for the provision of services and about the employment of staff:
Information security policy Hard Copy
Website
£1
FREE
Records management policies (records retention, destruction and archive) Hard Copy
Website
£1
FREE
Data protection policies Hard Copy
Website
£1
FREE
Schedule of charges )for the publication of information) Hard Copy
Website
£1
FREE
Parish Council policy relating to the delivery of services Hard Copy
Website
£1
FREE
Employment – Equality and diversity policy Hard Copy
Website
£1
FREE
Child protection Policy Hard Copy
Website
£1
FREE
Health and safety policy Hard Copy
Website
£1
FREE
Recruitment policies (including current vacancies) Hard Copy
Website
£1
FREE
Complaints against the Council Hard Copy
Website
£1
FREE
Requests for Information and publication Scheme Hard Copy
Website
£1
FREE
Information Charging Policy Hard Copy
Website
£0.50
FREE