Terms of reference

1 Duties Of The Governance and Risk Committee

• The Committee will ensure that adequate policies and procedures are in place.

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2 Functions

• The functions of Governance Committee are to:
  • Understand its statutory duties, powers, and subsequent legal obligations of a Parish Council.
  • Ensure that the Clerk has adequate processes to meet the above requirements
  • Ensure its councillors understand and observe the code of conduct, and employ and develop competent and suitably qualified staff and other resources to support the council’s activities and services.
  • Ensure that risk management is in place

3 Procedure for effective governance:

• Clearly numbered resolutions which confirm delegations to other local authorities, committees, sub-committees and employees.
• Maintenance of a Resolotion Register.
• Clear written terms of reference for committees and sub-committees which evidence both the nature and extent of their powers and responsibilities.
• Standing orders to regulate the transaction of council business, and the conduct and order of council, committee and sub-committee meetings.
• Financial regulations.
• Standing orders for entering into contracts for the supply of goods or materials or for the execution of works.
• A code of conduct adopted by the council to be observed by all councillors (section of the Local Government Act 2000).
• An organised and efficient committee and staffing structure which confirm respective responsibilities.
• Publicised arrangements for access to information under the Freedom of Information Act 2000 and the Data Protection Act 1998.
• A clear and accessible complaints procedure (which includes an appeal stage).
• Clear and accurate minutes of meetings of the council, its committees and sub-committees.

4 Relations

• The Clerk will attend all meetings of the Committee and will advise the Committee on relevant matters.
• The Clerk will carry out all actions of the Committee and report progress on a regular basis.
• The Clerk as RFO will carry out the financial policies of the Parish Council as they affect the Committee and the Full Council in accordance with the Standing Orders.